Parks and Recreation Meeting Minutes of Monday, February 6, 2012
Room 10, Town Hall at 7:00pm
Attendance:
Committee Members: Billie Luker (BL), Rita Mullin (RM), Mike Fitzpatrick (MF), Patricia Fillmore (PF); Sergio Coviello (SC)
Staff: Maureen Stevens (MS), Sheila Sturdevant (SS), Lynne Clemens (LC); Marty Tilton (MT)
Tardy:
Absent:
Call to order: 7:04pm; Quorum, called by Billie Luker
Audience of Citizens: Ron Kern and Heidi Cushing-Candelario
Acceptance of Minutes: No minutes
New Business
• Audience Ron Kern and Heidi Cushing-Candelario:
They are here to sit in on a meeting and see if they are interested in joining Parks & Recreation committee. Round table introduction were made.
• Important Town Dates and Park use (MS)
The Selectman has requested for all committees and organizations announce important town meeting dates and to request that all organization withhold from scheduling meeting/sporting events/etc. on these dates. They have asked if we would actually consider closing the parks on these dates. Committee doesn’t feel it necessary to close the parks down. We will restrain from scheduling meetings and events on these dates and we will circulate important dates to the public. Rita has asked Maureen to write a letter to all sports league stating it is “highly recommended” that we all not schedule practices/games events on these important dates.
Old Business
• Liaison Questionnaire (MS)
Maureen revamped and retyped the questionnaire. Copies distributed to all members. The procedure is to contact the sports league you are liaison for and schedule to attend a meeting. Bring questionnaire to meeting. After meeting bring completed questionnaire into office for Sheila to make copies for meeting and keep a copy for league folder. Sheila will then schedule it on the agenda for the next meeting. The member with completed Liaison questionnaire will present to committee. Maureen will email handbook to all members so they will be able to bring with them to Liaison meetings with leagues.
• Wine and Food (MF)
Mike received quotes for wine for the event. Eastgate Liquors was about $6000. One Stop Liquors gave us the name of a distributor who quoted about $2000. They will deliver to the Hillview. They will also buy back the leftover. Left a message for the New England Redemption Center but have not heard back from them yet.
o Maria has received 13 confirmed Restaurants.
o Sponsorship is up to $1650.
o Marty will bring banner to CR Signs and have it updated. When done he will pick it up and hang.
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o Sheila will confirm a schedule for hanging on the fence with Maggie Dalton at the School Business Office and forward the Schedule to Marty.
o Sheila will put Letter to Editor in Transcript for 2/16/12
o Wine and Food Ad should go in Transcript 3/1/12
o Flyer will be hung around town
o Lynne will blog on Patch
o Committee likes the Brochure with auction items listed and sponsors listed. Lynne said she would handle.
o Maureen and Sheila are working on check out process.
eft" style="text-align:left;">o Town Hall Gym Floor: the floor in the gym was professionally cleaned recently.
o Summerscape Director: Still looking for a Summerscape director. The school is helping with email blasts.
o Wellness Center: Lynne met with Rita Mullin, Erica Hansen and a doctor that is proposing to buy a house here in North Reading to start a Wellness Center over on Willow Street in the Center of town. He has received a lot of opposition from the public. He is asking for public support from NRYSSA and P&R. He will have a program with mental wellness programs, skating ramp and rock wall climbing. Lynne highly recommends supporting this program. She will be attending another meeting tomorrow.
(PF) Pat Fillmore made a motion for the North Reading Parks & Recreation Committee to publicly support the RAD Wellness Center.
(RM) Rita Mullin seconds the motion.
No discussion was had.
Approved: 4 Opposed: 0 Abstained: 0
• Operations Director Updates (MS)
o FY2013 Budgets: Maureen submitted the budget to Finance.
o Permits: Permitting is going well. Renting the Turf field this Saturday.
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• LUC Updates (RM):
o Meditation Garden: Benches are installed and the stone dust will be installed soon.
• FONRPRC, Inc Updates-(SS):
Other Business
• Softball Advertisement in transcript (SC): Sergio questioned the advertisement of Softball registration in the Transcript and the publicized prices.
• Complaint for Youth basketball League (BL): Billie received a complaint from a parent that Youth Basketball held a closed tryout for the 4th grade travel team. Mike Fitzpatrick is the Liaison for Youth Basketball. Rita would like to see the leagues bylaws. The process is to refer the parent to file a complaint with the League’s Board. If they do not receive a timely response then Parks & Recreation can get involved and contact the league.
• Addressing Audience (RM): Rita addressed Ron and Heidi, expressing how excited the committee is to have them interested in joining. If they have any questions to please contact a member of the committee or office staff. If they would like to make it official we can submit their Citizen’s activity form to the Town Administrator to have it approved.
• Next Meeting date (SS)
Next meeting 2/27/12 in Room 5 at Town Hall, 7pm
• Agenda Items for next meeting (SS)
• Adjournment
(PF) Pat Fillmore made a motion to adjourn meeting at 9:40 pm.
(SC) Sergio Coviello seconds the motion.
Approved: 4 Opposed: 0 Abstained: 0 No Discussion-Motion Passed
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